About the role
We are looking for a proactive and highly organized Operations Manager to help build and manage the operational foundation of Synthora AI Labs. You will work closely with leadership and teams across engineering, HR, finance, sales, and administration to ensure that everyday business operations run smoothly and efficiently. This role is ideal for someone who enjoys creating structure, improving processes, and ensuring that important activities do not fall through the cracks in a fast-growing technology organization.
What you will do
- Manage and coordinate day-to-day company operations.
- Support leadership with operational planning and execution.
- Coordinate activities across engineering, HR, finance, sales, vendors, and administration.
- Establish and improve internal operational processes.
- Track organizational priorities, deadlines, and action items.
- Coordinate employee onboarding and internal administrative processes.
- Maintain important company records and documentation.
- Coordinate vendor relationships, purchases, and service providers.
- Support basic expense tracking and operational budgeting.
- Organize management meetings and track follow-up actions.
- Create operational reports, trackers, and dashboards.
- Identify operational bottlenecks and recommend improvements.
- Support internal governance and compliance activities.
- Coordinate office, technology, and administrative requirements.
- Help develop scalable processes as the company grows.
What we are looking for
- Bachelor’s degree in business administration, operations, management, engineering, or a related field.
- Strong organizational and multitasking capabilities.
- Excellent communication and coordination skills.
- Strong attention to detail.
- Ability to manage multiple stakeholders.
- Good documentation and follow-up skills.
- Proficiency with Microsoft Office, Google Workspace, or similar tools.
- Ability to work independently and take ownership.
Nice to have
- Experience in a startup, technology company, or IT organization.
- Experience in operations, administration, or business coordination.
- Exposure to HR, finance, or vendor-management processes.
- Familiarity with project-management and collaboration tools.
- Basic understanding of software or technology organizations.
Who this suits
You are someone who naturally brings structure to complexity. You are organized and dependable, and comfortable ensuring that people, processes, and business priorities stay aligned.